office administration manager job descriptionoffice administration manager job description

This is where youll describe how expectations will be met, both via generic job duties and the ones peculiar to your organization, in your office manager job description. Also be sure to give an overview of the work environment, the flexibility of hours, benefits, remote work opportunities, travel requirements, commuter benefits and any other perks an office manager will enjoy while working with you. 2022 ContractRecruiter.com. Planning and coordinating administrative procedures and systems and devising ways to streamline processes, Recruiting and training personnel and allocate responsibilities and office space, Assessing staff performance and provide coaching and guidance to ensure maximum efficiency, Plan and coordinate administrative procedures and systems and devise ways to streamline processes, Recruit and train personnel and allocate responsibilities and office space, Assess staff performance and provide coaching and guidance to ensure maximum efficiency, Ensure the smooth and adequate flow of information within the company to facilitate other business operations, Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints, Monitor costs and expenses to assist in budget preparation, Oversee facilities services, maintenance activities and tradespersons (e.g electricians), Organize and supervise other office activities (recycling, renovations, event planning etc. To get in touch with Andrew, you can reach him by email or by phone at (800) 797-6160. If you are looking for an exciting place to work, please take a look at the list of qualifications below. Makes improvements to increase efficiency and save money. Product manager. In supporting one or several executives in the organization, filling this role with a highly skilled personal assistant can significantly impact the efficient and effective functioning of an organization. We have included administrative office manager job description templates that you can modify and use. In an ideal scenario, upper-level administrators dont spend too much time dealing with lower-level administrative tasks and can instead mainly perform deeper, more specialized work. person for maintenance, mailing, shipping, supplies, equipment, bills, and errands Organize and schedule meetings and appointments Partner with HR to Our company is growing rapidly and is searching for experienced candidates for the position of administration manager. Candidates can certainly help themselves stand out by having a Master of Business Administration degree and additional certifications such as the Certified Manager Certification. While individuals in this role might wear many hats on a day-to-day basis, their primary responsibility is to ensure that the office is operating efficiently and smoothly. Manage the web based music cue sheet delivery system Soundmouse, and monitor process improvements related to the electronic submission, review, and filing of music cue sheets in The Region with Performing Rights Organizations Sub-publishing affiliates in The Region whilst maintaining appropriate metrics, Maintain strong professional relationships with all Performing Rights Organizations and Discoverys sub-publishing affiliates in The Region Record Labels and outside Music Publishing companies to ensure that Music Services is operating at current industry standards and is therefore able to optimize its revenue streams, Assist Director by overseeing the monthly expenses associated with the Maestro & Soundmouse applications, CW staff and ensure Music Services stays within budget parameters, Proactively identifies the need for refinement and creation of departmental procedures, Performs extensive administrative duties and responsibilities that include all department correspondence, meeting notes, forms, meeting scheduling/coordination, Creates/maintains store general construction project files, Creates/maintains General Contractor files (including current Insurance Certificate, yearly Financial Info & References), Administer/Process relevant tasks/activities in connection with the collection of tenant allowance receivables and contractor chargebacks, Act as primary construction point of contact for various internal functional stakeholders including real estate, store design & architecture, store facilities, store operations, real estate finance, information technology, Ability to work in a collaborative manner with many stakeholders, develop positive work relationships with internal and external constituents, and manage sensitive internal and external relationships, BS/BA degree in related field or equivalent work experience preferred, Demonstrated 3-5+ years experience in home video or related field preferably in Sales Administration, Sales, Sales Analysis, Accounting, Finance, Master Data, Order Management or Operations, Demonstrated 3+ years experience leading teams/supervising employees, Demonstrated experience managing Third Party vendors preferred, Must have understanding of retail principles and retail operations. Europe & Rest of World: +44 203 826 8149 Christiana Jolaoso has reviewed tech gadgets and other business-relevant technological innovations to help businesses and individuals choose the most suitable products. Send your cover letter and rsum in .pdf form to [email] to apply for this role. Managing the payroll function. Responsibilities for administrative office manager, Qualifications for administrative office manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. Our innovative and growing company is looking to fill the role of administrative office manager. A candidate should possess the following. Previous experience as a manager in an office setting, office administrator or front office representative is usually desirable. Instantly Access Millions of Professionals. According to PayScale, the starting salary for an Administrative Manager in the U.S. is $42,000. In general, though, the higher up an administrative position, the more focused and specific the responsibilities of the individual become. They are also responsible for writing reports, memos, and other business documents in a clear, concise manner and helping with the handling of human resources activities. In general, though, this position entails overseeing an organizations buildings, grounds, equipment, and supplies. See plans and pricing Get the Office (Microsoft 365) mobile app Read our article about Farm Shop Supervisor career planning. We are hiring an experienced Administrative Manager to help us keep growing. Some organizations are okay with a high school diploma or GED, so be sure to include your organizations education requirement. Glassdoor has millions of jobs plus salary information, company reviews, and interview questions from people on the inside making it easy to find a job thats right for you. Do Not Sell My Personal Information, Plan, coordinate and manage all administrative procedures and systems, Allocate responsibilities and office space, Provide coaching and guidance to ensure maximum efficiency, Ensure the smooth and adequate flow of information within the company, Monitor costs and expenses to assist in budget preparation, Oversee facilities services and maintenance, Organize and supervise other office activities, Keep abreast with all organizational changes and business developments, X years of experience as a Administration Manager, Very good understanding of office management processes, Experience with financial and facilities management principles, Critical thinker and problem-solving skills, Great interpersonal and communication skills, BSc/BA in business administration or relative field. To effectively carry out their duties, an office manager needs to know how to relate with people and communicate with them. Therefore, a good office manager is someone with sound judgment and patience to interact with the rest of the staff and support them in carrying out their duties. Hiring an Office Manager? 3 - 5 years of work experience in an administrative/office management role. An office administrator may generally earn an hourly wage of $15 to $25 per hour. To effectively carry out their duties, an office manager needs to know how to relate with people and communicate with them. Make a copy of Office Manager Job Description. Please fill out the form below and let us know more. In this position, executives will prepare financial reports, help create budgets, perform performance reviews, and any other tasks that can help the company grow. 1 Sign in with your Microsoft account You'll use your Microsoft account for everything you do with Microsoft 365 or Office. Here at XYZ Inc., we are the leading company in our industry in the Capital City area. Microsoft has released an update for Microsoft Office 2016 64-Bit Edition. WebApply for Assistant Office Administration Manager - with Great Benefits at Jan-Pro Of Southwestern Ontario today! Source, attract and hire top talent with the worlds leading recruiting software. Its also helpful if they are familiar with project management. Administrative technicians tend to be more specialized than some of the other entry- or mid-level administrative positions. You may use words such as Office Manager or Administrative Officer. Keeping track of and updating office databases on a regular basis. Overseeing recruitment. Previous experience as a Front Office Manager or Office Administrator would be an advantage. If your organization is regularly putting on events, an events administrator can help to streamline the process and ensure that any functions you hold run smoothly. Sample responsibilities for this position include: Qualifications for a job description may include education, certification, and experience. WebApply for Assistant Office Administration Manager - with Great Benefits at Jan-Pro Of Southwestern Ontario today! The Pros and Cons of a Salary Range in Your Job Description, 20 Benefits of Hiring Remote and Virtual Employees, Phone vs In-Person Interviews: The Pros and Cons of Both, Organizational Development Guide: Definition, Benefits, and Phases. Administration Managers are responsible for managing and overseein company's day-to-day administrative processes and efforts. The receptionist is likely the first person any guest will interact with when they first communicate with your business. Bachelor's and Master's Degree Successful office managers support, inspire and motivate the office team to bring the best out of their combined effort like a leader. Our client, a logistics services company based in Ikoyi, Lagos seeks to engage the services of an experienced Office Manager to help efficiently run the organization on a day-to-day basis managing the organizations customer service, personnel, and administrative activities. WebFront Office Manager Responsibilities: Supporting, training, and supervising front office staff. A chief administrative officer (CAO) is an executive that commonly acts as the head of departments such as sales, human resources, or finance. This introduction will give potential applicants an idea of what it would be like to work for you. WebAdministrative Manager Salary Scale. This job title can encompass a vast swath of roles in both the corporate and the small business world. Including a call to action gets the right candidates working and helps you to weed out disorganized candidates. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. WebAdministration Manager duties and responsibilities Plan, coordinate and manage all administrative procedures and systems Allocate responsibilities and office space Assess Finance & Administration Manager Job Description, Manager, Contract Administration Job Description, Coordinating lease agreements - new/renewals, Coordinating maintenance of the buildings, Develops and manages cost estimates and work plans for projects and other departments as needed, Manages and reviews all vendor contracts, commitments and invoices, Develops, implements and monitors procedures for the Props team with regards to project processes and manages travel, research trips, purchase trips and team-building programs, Prepare presentations, communications and speeches for the direct leader, which generally involve presentations to employee, advisor, or management groups, Associate or Bachelors Degree with an associated major in either Architecture, Interior Design, Engineering or Construction Management highly preferred, Excellent problem solving abilities, and a self-starter, Understands and is committed to delivering performance that exceeds expectations for both internal and external stakeholders, Professionally holds self and others accountable for respective actions, decisions and responsibilities, Ability to interact well with contractors, consultants, landlords and internal business partners, A minimum of two (2) years experience issuing synchronization licenses at a record label, music publishing company, media/entertainment company or licensing agency, with preference given to a music publishing company, Providing research to clients when requested, Helping with marketing duties when needed, Keeping track of additional royalties and ensuring all revenue due is processed as quickly as possible, Providing help and assistance to AP agency partners, Distributing incoming requests to the International sales teams, Managing roster and holiday leave of all Sales staff, Ensuring Sales team are fully trained on administrative systems such as ScheduALL, Ensuring research team are fully trained on all relevant tasks, Providing analytical support to the Head of International Sales and Sales team, Experience with reviewing and administering production contracts preferred, Must have well-developed influential skills sufficient to resolve situations when there can be distinct differences of opinion between the client and auditor concerning policy interpretation and course of action, Developed working knowledge of the regulatory environment that governs the Bank, specifically the Bank Act, OSFI guidelines, IIROC regulations, and in-depth knowledge of Canadian Anti-Money Laundering regulations, Must have strong written (including legal drafting) and verbal communications skills, analytical skills, Ability to complete a high volume of tasks and projects quickly with little guidance, Bachelors degree in Accounting preferred or at least 7 years of combined real estate accounting and lease administration experience, with at least 3 in a managerial role, Certificates of Insurance maintain critical dates of expirations in database, Assign Company, GL and vendor codes to charges to be paid, Participate in portfolio review meetings to know status of expiring locations and to provide information as needed, Landlord/tenant billing dispute investigation and resolution, Develop operational plans, budgets, and schedules manage the operational aspects for an organization, specifically for the companys overhead, IR&D (Internal Research and Development), and B&P (Bid and Proposal) accounts, Empowering Others- The ability to convey confidence in others ability to be successful, specially at challenging new tasks, International television distribution experience required, Ability to work well with all levels of an organization, Experience analyzing and synthesizing complex data sets using database concepts and statistical tools is a plus, Must be able to work with various levels of management, Senior Management has the right to add or change duties and job requirements at any time, Assisting manager / HOD in administering and monitoring all activities of the administration department, Actively communicate within team and other departments in a cooperative and good will manner and respond to their requests / complaints / queries over phone / email, Handling procurement (STPI / Non STPI) and coordinate with team vendors for quotations and negotiations, preparing and review of comparative quotes and forwarding to next level for perusal and approvals, Inventory management and keeping track of expenses, Initiate the billing process with verification of bills for chalans, cost and PO /WO compliance, Assisting manager / HOD in updating day to day operations activities reports, Ensure care and upkeep of the office infrastructure, coordinating with maintenance team for maintenance tasks to be carried out, Maintaining records of issuances of headsets and lockers, Coordinating and working with respective team to arrange and organize the events, Monitoring and managing the outsourced staff security, housekeeping and pantry, Maintains administrative staff by recruiting, selecting, orienting, and training employees, Purchases printed materials and forms by obtaining requirements, Must have knowledge of all Portfolio Administration areas performance measurement, trade settlement, account reconciliation, client billing, Insurance experience strongly preferred with knowledge of GAAP/STAT accounting principles, Knowledge of incentive planning tools, techniques and procedures, Must demonstrate expertise of project planning and scheduling, monitoring and reporting on these activities, Manage and provide leadership and direction to application administration staff, Provide day-to-day operational management in implementation, operation and maintenance of Linux based application servers, Allocate staff to assignments and to projects, Drive automation efforts to continually increase operational efficiency and quality, Encourage and enforce quality control and documentation standards, Provide high-level technical expertise to internal clients, external clients and team members, Recruit, train, mentor and coach team members, to retain a work force of the highest quality, Maintain up to date technical and business knowledge, Create a positive working environment within the team, Coordinate all lease and ancillary document signature processes, Good communication skills, both verbal and written, in technical and non-technical topics, Bachelor degree in administration/economic field, Use diagnostic software to monitor performance of systems, Deep knowledge of Windows Active Directory and network administration including Active Directory, TCP/IP, DHCP, DNS, An interest in working with non-human primates is an absolute must, Sense of responsibility, excellent organizational skills, love for working with animals, and desire to contribute to understanding the brain required. 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